How to Create an Every-Year Calendar and Never Miss Another Special Date!

Wow! How can it be so close to the end of the year? Like the last decade, it has gone by in a blink.

With the end of the year come some chores like changing the smoke alarm batteries, reviewing the annual books for tax time, and, changing out the yearly calendars.

I wish I could tell you that I found a way to make getting ready for tax season as easy as switching out the batteries in the fire alarm, but I have not.

I have, however, found a way to “automate” my yearly calendar, actually making it easier than switching out batteries.

After some embarrassment over missed birthdays and wrong anniversary dates, I created a stupid simple, permanent, household calendar using PowerPoint® presentation graphics program.

I call it an every-year calendar. Or any-year calendar, if that floats your boat. You can even call it a lifetime calendar. It’s. A. Calendar.

What is an every-year calendar?

Well, shucks! I’m so glad you asked!

It’s a printable, super basic twelve-slide presentation. Each slide is a month, starting with January on slide 1 February on slide 2, etc. Genius, I know. 

Each month is a simple, six row, seven column table. The first row is blank (this is the key that makes this a permanent calendar) and numbering begins with 1 in the second row.

Federal U.S. and other holidays are noted in a separate text box while personally significant dates are entered in the applicable date.

Just in case I’m not clear, let me show you. Here’s January.

Create a calendar with holidays & birthdays and use it every year
As I said, stupid simple.

Document Protectors

To make this a truly permanent (every-year, any-year, etc.) calendar, each month is filed in a document protector (like these) or protected with clear vinyl (like this) attached to some canvases (like these). This makes it reusable, reducing costs.

Once it’s in a document protector/vinyl, I can add the days of the week and annotate any other “perishable” information (such as appointments, dates, and activities).

As each month approaches, I determine what day of the week the 1st falls on. Using water soluble markers (like these), I write that on the document protector/vinyl above the first column, filling out the remaining columns in sequence. I add the days of the week, our recycling pick up dates, any holidays and days off, and appointments as they come up.

As an example, take a look at June, July and August of 2017. June 1st was a Thursday, July 1st a Saturday, and August 1st a Tuesday (I plan my household in 90 day cycles).

Create a Yearly Calendar with Holidays to Use Every Year

At the end of the month, I can easily wipe away the information I don’t need anymore, update my digital file and print a new month if necessary or desired, and file the month away to be used again next year.

I keep mine filed chronologically in a three-ring binder I use for household planning as well as in the kitchen on the bulletin boards you see above.

I have the calendars filed in the bulletin boards in chronological order left to right so I can display three months at a time.

[January is in the left bulletin, February is in the middle bulletin, and March is in the right bulletin, April left, May middle, June right, and so on. When the month passes, I pull the expired month out, and file it in the back. The month that follows is then the third month. So, when I move January to the back, the month that comes up next is April. February and March are already displayed in the other two bulletins.]

How does this save time? 

When I first did this, it didn’t.

I had to ask several of my family and friends their anniversary and birth dates. It was time consuming and a little embarrassing.

Then I had to enter that information into the calendar and double triple check everything. But when that was done, it was done.


And now I never have to do it again because I have this saved to my hard drive, backed up to another, and printed in duplicate. Not even kidding.

Don’t get me wrong, we still have calendars all over the house (and as a stay/work-at-home-mom I still never know what day it is!), but this is the one that rules them all.

This is the one we use for planning and this is the one on which we write all our appointments. If it’s not on this calendar, it didn’t/doesn’t happen.

Where can you get one? 

Funny you should ask.

I’ve provided two files. Again, it’s super basic but you can download the editable PowerPoint® presentation graphics program file here (literally, the word “here” is hyperlinked directly to the file) or the printable Adobe® PDF file here (same “here” here).

You must already have these programs installed on your computer for this to work but you don’t need to subscribe to download these templates! Go ahead and church them up with some pretty graphics.

Or, subscribe (below) to receive periodic updates and access to our free resource library where you can download a prettified .pdf or PowerPoint® presentation graphics program file!

Let me know what you think!

How to Create an Every-Year Calendar and Never Miss Another Special Date!
Save time by making your own any-year calendar
Create an Every-Year Calendar and Use it Year to Year
Create a calendar with holidays and birthdays
automate your analog calendar and stop wasting time
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